Title:  Payroll & HR Specialist

POSITION SUMMARY:

We are looking for a Payroll/HR Specialist II to manage biweekly Canadian and Multi State USA payroll, employee leave, benefits and support the HR team in a HR Specialist function.

This role is perfect for someone who has Payroll/Benefits experience and is ready to explore other HR areas, and:

• Has 3-4 years of Payroll administration experience
• Has 3-4 years of Benefit & 401K plan administration experience
• Wants to learn and grow their HR skillset further in employment law (US & Canada), Leave and Benefits, Compensation
• Enjoys autonomy in their work
• Process and procedure driven
• Passionate about process improvement
• Is people oriented, friendly and approachable
• Enjoys making a significant impact to the business
• Enjoys a fast-paced environment
•  

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

1. Processes payroll for USA and Canadian employees and ensures enrollments, terminations, changes and garnishments are handled appropriately in country specific ADP databases.

2. Utilizes ERP and Success Factors reports to ensure accurate payroll processing and resolves issues with appropriate Operations supervisors.

3. Administers health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.

4. Reconciliation of benefit statements and reporting and resolving issues in billing invoices.

5. Reviews payroll, retirement contributions, and benefits to ensure accuracy and initiates corrective action when required.

6. Adjust absences in Success Factors and ADP to ensure accurate documentation of employee time records.

7. Interacts with auditors by providing information and selected documents for audits, answering related questions for the general accounting audit.

8. Oversees/manages year end statements production (W-2 in USA, T4 and T2200 in Canada). Initiates data for ACA (Affordable Care Act) reporting for 1095 and 1094 annual forms. Completes year end reports for 401K, and flex plans. Submits ROE forms to Service Canada for Canadian employee terminations.

9. Performs customer service functions by answering employee requests and questions or obtaining help in reconciling issues for employees from insurance broker, HAL (for US) and Canada Life (for Canada).

10. Manages payroll related documents and employee information in Success factors and ADP.

11. Conducts information download, transfers and updates to maintain cohesiveness between Success Factors and ADP Payroll systems.

12. All other duties and projects assigned.

DECISION MAKING:

Position will be required to make decisions that will directly impact the employees and will seek approval from a level-up manager when needed.

INTERNAL/EXTERNAL CONTACTS:

Position requires collaboration with all organization employees in North America. Position will also require interaction with ADP US and Canada, Canadian benefits broker, Hitachi Americas benefits department, auditors and 401k and RSP providers. Interaction with the Federal and State tax departments may be required occasionally.

QUALIFICATIONS: EDUCATION and/or EXPERIENCE:

Required Experience

• Bachelor's Degree in Human Resources or related field.
• 3-4 years of experience administering payroll/benefits.
• Knowledge of relevant labor laws in USA
• High Proficiency in ADP Workforce Now

Desired Experience

• Previous system exposure in Success Factors, Benefit Solver, Fidelity
• Experience in Canadian payroll/benefit administration
• Experience in Multistate US payroll/benefit administration
• Experience in Multi entity payroll
• FMLA, Short Term Disability Leave administration
• Professional HR certification: PHR, SPHR, SHRM-CP or SHRM-SCP

Perks

• Tuition & Certification Reimbursement
• Competitive Salary
• Hitachi Sponsored Employee Benefits
• Paid Vacation Time + Company Paid Holidays + Personal Days