Title:  Accounts Payable Specialist I

At H-E Parts International, we know great work starts with great people. Joining our Accounts Payable team means being part of a collaborative, supportive group where colleagues are approachable, down-to-earth, and genuinely invested in each other’s success. As part of an international company, you’ll gain exposure to a broad network and diverse operations, giving you room to grow your skills and your career. We value accuracy and professionalism, but we also believe in creating an environment where people enjoy coming to work, where contributions are recognized, and where people are treated with respect, not just as headcount. If you’re looking for more than just a desk job—if you want a role where your attention to detail helps drive real results while opening doors for advancement—this could be the opportunity for you!

POSITION SUMMARY:

Perform accurate data entry in an efficient and effective manner to ensure invoices from our supporting vendors and suppliers are recorded properly and proper payments are issued.

It is the responsibility of every H-E Parts International (HEPI), employee to insure a safe work environment.  All HEPI employees share the responsibility to insure at the end of the day we return home safely to our families.  Our safe work environment value surpasses all other responsibilities.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Accurately and efficiently process invoices by 3-way match (when purchase orders are used) or by straight- key after proper approval is obtained for non- inventory purchases.
• Code transactions to proper GL codes.
• Review and verify invoices and check requests.
• Enter invoice information into ERP system.
• Review report of purchase orders received without invoices frequently to ensure timely payment to suppliers and vendors.
• Follow established procedures for processing payment receipts for multiple entities.
• Reconcile accounts payable vendor accounts.
• Investigate and resolve vendor invoice discrepancies and queries.
• Effectively communicate with vendors, suppliers, as well as internal co-workers, via phone, email, or mail.
• Assist with month-end closing to include reconciling intercompany transactions, maintaining schedules of intercompany purchases, etc.
• Perform duties and responsibilities in an efficient and organized manner, ensuring filing of information, electronically or in hard copy form, is complete.
• Assist accounting department in the preparation of accounting information required for external audits.

INTERNAL/EXTERNAL CONTACTS:

Position requires communication with external vendors and suppliers as well as internal collaboration with department managers and colleagues in other divisions.

QUALIFICATIONS: EDUCATION and/or EXPERIENCE:

1. Accounting background preferred but not required.
2. High School Diploma or Commensurate Education.
3. Strong MS Word & Excel skills.
4. Attention to detail and accuracy.
5. Familiarity with multiple ERP systems highly desirable.
6. Familiarity with remanufacturing environment highly desirable.

PREFFERED QUALIFICATIONS:

• Communication - the ability to provide information in a clear, understandable, and concise manner, and the capability to establish and build rapport with internal and external support personnel.
• Self-Motivation - possesses a drive to exceed goals, achieve success, and maintain enthusiasm with little or no supervision.
• Resilience - enjoys a challenge and is able to persevere with a positive attitude when faced with difficulties.
• Attention to detail - is careful about detail and thorough in completing work tasks.
• Integrity - is honest and ethical.
• Independence - displays self-dependence and initiative to get things done.
• Persistence - has determination in the face of obstacles and a willingness to take on additional responsibilities and challenges.
• Dependability - is reliable, responsible, and dependable in fulfilling obligations.
• Leadership - has a willingness to lead by example and to set high standards of excellence.
• Professionalism - maintains composure and shows a consistent display of professionalism.
• Big picture focus – the ability to see the big picture while focusing on the process and procedures necessary to produce deliverables.
• Accuracy - meticulous attention to detail and accuracy in work product.
• Deadline driven - ability to meet and establish deadlines.
• Adaptable - flexibility and the ability to thrive in a fast-paced environment.

PHYSICAL DEMANDS

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Accounts Payable Clerk.  Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the job. While performing the responsibilities of the Accounts Payable Clerk, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is move throughout the office and reach with arms and hands. Vision abilities required by this job include close vision. Work is performed primarily in a standard office setting.

• Sitting for prolonged periods of time - up to 8 hours or more per day.
• Appearance at all times must represent the company image.
• Work area may have fluorescent lighting and air conditioning.

WORK ENVIRONMENT:
The work environment is primarily that of an office environment and the employee is expected to dress in attire and appearance appropriate to represent the company image; however, the following characteristics described here are representative of those an employee may encounter if the employee ventures into the shop environment while performing the functions of this job. The employee may be exposed to moving objects (materials handled and transported throughout the plant via cranes, fork trucks and other employees), to airborne particles, or to sharp and abrasive edges which may result in scrapes, cuts and bruises.

SAFETY:                                                                                                       

All HEPI employees must complete initial Safety Training.  Employees must ensure compliance with all safety policies, procedures, and work practices established by HEPI. Avoid any activity that creates or poses a serious hazard to themselves or others while working for HEPI.  Immediately bring any safety concern to your supervisor, or others designated by departmental procedures.  If any employee believes that performing an assigned work task or activity may pose a serious risk to life or health, discuss the issue immediately and directly with your supervisor.  Prior to operating any equipment supplied by HEPI, employees are to be adequately trained, equipped, monitored, evaluated, and guided as appropriate, to comply with established safety policies, standards, and procedures.